Microsoft Outlook 54305747 User Manual

Quick Start Guide  
Microsoft Outlook 2013 looks different from previous versions, so we created  
this guide to help you minimize the learning curve.  
Make it yours  
Search  
Manage message tasks in the Message List  
Customize Outlook. Choose different color schemes and different  
backgrounds, and synchronize them with your other computers.  
You can search a folder, subfolders, even other mailboxes.  
Categorize, Flag, or Delete messages right where they live—in the  
Message List.  
Backstage view  
Do more in the To-Do Bar  
Click the File tab to open the  
Backstage view, where you add  
account and change settings.  
The To-Do Bar displays the date  
navigator, your appointments,  
people, and your task list.  
Reply from the reading pane  
Reply and Forward right from  
the reading pane. Write a reply  
in the reading pane, too.  
Peek  
See a quick view of your Calen-  
dar, People, and Tasks. Even see  
upcoming appointments.  
People pane  
See details about everyone in  
the To, From, or Cc lines for  
each message.  
Things you might be looking for  
Use the list below to find some of the more common tools and commands in Outlook 2013.  
To...  
Click...  
And then look in the...  
Apply stationery or backgrounds to a message  
File  
Click File > Options > Mail > Stationery and Fonts. On the Personal  
Stationery tab, click Theme.  
Send automatic replies when you’re out of the office  
File  
Under Account Information, click Automatic Replies > Send  
automatic replies, and then choose your options (this feature requires  
a Microsoft Exchange Server account).  
Insert a picture or clip art  
Insert  
From a new mail message, click Illustrations, and then click one of  
the following: Pictures, Online Picture, Shapes, Smart Art, Chart,  
or Screenshot.  
Manage email messages by assigning rules  
Insert a symbol or special character  
Add holidays to your calendar  
Share a calendar  
Home  
Insert  
File  
In Mail view, click Move > Rules.  
From a new mail message, click Symbols > Symbol.  
Click Options > Calendar. Under Calendar options, click Add Holidays.  
Home  
From the Calendar view, in the Share group, click E-mail Calendar >  
Share Calendar (this feature requires a Microsoft Exchange Server  
account), or Publish Online.  
Mail isn’t the half of it  
Communication is important, but your time is important, too. Outlook 2013 has  
updated how you manage your time, your people, and your tasks.  
Schedule a Lync Meeting  
Plan for the weather  
Meet face-to-face or save yourself a trip by meeting online  
with Lync 2013.  
Glance at the forecast for your city and up to four others. When you  
plan an out-of-town meeting, you’ll know what to pack.  
View other people’s calendars  
Peek  
Quickly see the best times to  
schedule a meeting with others.  
Mouse over a meeting or an  
appointment to see its details.  
Create an email signature  
Automatically add a signature  
to messages  
To create a new email signature, do the following:  
1. Click File > Options > Mail. Under Compose messages, click Signatures.  
2. In the E-mail Signature tab, click New, and then type a name for the signature.  
3. In the Edit signature box, type the text that you want to include in the signature,  
then use the built-in tools to format it.  
To automatically add a signature to new email messages, do the following:  
1. From any view, click File > Options > Mail. Under Compose messages,  
click Signatures.  
2. Under Choose default signature, choose the signature to add to New  
Messages. If you want, choose a different signature for Replies/forwards.  
3. To manually add a signature to a new message, from a new message, on the  
Message tab, in the Include group, click Signature, and then click the signature  
that you want.  
If you’ve already created a signature, you can copy it from one of your sent  
messages and then paste it here.  

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